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Landlord Gas Safety Certificate and Boiler Service

As a landlord, it is your responsibility to ensure that all gas appliances as well as chimneys and flues are inspected every year. You should also provide a copy to your tenants.

If the engineer considers that a particular appliance or installation is immediately dangerous they will ask permission to disconnect gas supply and recommend the installation of inspection hatches.

What is a Gas Safety Certificate (GSC)?

A landlord gas safety certificate is a document that demonstrates that all the gas appliances and flues have been examined by a certified gas engineer. Landlords are legally obliged to conduct a gas safety inspection annually for each rental property they own. Gas Safe registered engineers carry the inspection and verify that all pipes, appliances and flues conform with safety standards.

Landlords are also legally required to provide tenants with copies of the CP12 Gas Safety Certificate (Gas Safety Record) following each annual gas safety inspection and test. The certificate should be provided to tenants within 28 days following the Gas Safety Inspection and to new tenants at the beginning of their tenure.

CP12 is the abbreviation of the CORGI Proforma 12 that was employed by CORGI before it was replaced in 2009 by the Gas Safe Register. The form outlines the date of the most recent gas inspections and tests, the results, any steps that need to be taken, and the name and name of the engineer who conducted the check.

If the Gas Safety check highlights any issues with a gas appliance the engineer will provide advice on what needs to be done to ensure its safe use. If an appliance is deemed to be Immediately Dangerous or abnormally lethal, the gas supply will need to be turned off until the problem has been resolved.

If a tenant refuses to allow access for the gas safety checks to be carried out the tenant is guilty of an offence that is criminal. A landlord can apply to the courts for an injunction order if necessary, however it is generally more efficient to simply send a strongly worded letter explaining why it is essential that the checks are made and what they will entail. This should convince a tenant who is reluctant to allow access and, if otherwise, the landlord could need to consider starting the eviction process.

How often should I renew my Gas Safety Certificate?

In the law, landlords and agents for letting are required to conduct an annual gas safety inspection of the chimneys and gas appliances that they provide to their tenants. This is to ensure that their equipment is safe for use and that there aren't any leaks of gas in the property. Gas inspections are a vital obligation for landlords and they must ensure they are completed by a certified engineer.

The Gas Safety Certificate (formerly the Gas Safety Check Record) is a legal document that confirms that an inspection of the gas supply has been conducted by a qualified engineer within the last 12 months. It is issued by the landlord, and should also be given to the tenant to verify the safety of gas supply. It is valid for a time of 12 months, and must be renewed annually.

If a landlord is unable to provide their tenants with an Gas Safety Certificate then they are in violation of the law and could be fined by the local authority. It is therefore vital for landlords to ensure that their Gas Safety checks carried out in a timely manner and to keep a copy the documentation in case a tenant requests it.

Installing inspection hatches in all gas appliances is a good idea, since it allows engineers to quickly access the appliances to conduct annual inspections. If the appliance is found to be 'at risk' during an inspection the engineer will categorise it as such and shut off the boiler and advise that tenants not to use it until the inspection hatch has been installed.

Landlords must also give tenants at least 24 hours' notice prior entering the property to conduct Gas Safety Checks. This gives tenants time to prepare and ask permission, if required. If a tenant refuses entry to the engineer the landlord has to explain why this is necessary and what would happen in the event that the tenant refuses. If the tenant continues to refuse, then the landlord should look into evicting them pursuant to section 21 of the Housing Act 1988.

What happens if you don't own a Gas Safety Certificate?

It is the legal obligation of landlords to ensure that their property is equipped with a gas safety certificate valid prior to the time tenants move in. Failure to do this is an offence that can cause landlords to be charged and liable to heavy fines. The regulations also state that landlords must give an original copy of their gas safety record to their tenants on request.

Landlords must have a Gas Safe registered engineer visit their rental property to perform a gas check on all gas appliances. During the inspection, an engineer will note any problems that could pose a risk to tenants. The engineer will then issue a CP12 Gas Safety Document, which is also referred to as a Landlord Gas Safety Record (or a Gas Safety Certificate).

This is an important document that every tenant should keep. This document provides information on gas installations in rental properties and the dates they were tested and their expiration dates. It will help tenants recognize any issues with the appliances or installation and ensure that they are aware of how to reach a Gas Safe engineer to have them tested.

Landlords must give the gas safety report to their tenants, new and current, within 28 days after the engineer has visited their property. The landlord is also required to provide an original copy of CP12 at the beginning of the tenure. Landlords who do not provide an original copy of the gas safety certificate may be prosecuted under the regulations and may be subject to unlimited fines or a six-month imprisonment.

Similarly, landlords must ensure that their properties are equipped with carbon monoxide alarms. They should also arrange for them to be tested each month. The landlord is accountable for repairing the problem if the alarm does not work. This applies to councils, private landlords, and housing associations as well as licensable houses of Multiple Occupation.

In June 2017 the High Court decided that it was unlawful for landlords to issue Section 21 notices if they did not provide their tenants with an official gas safety certificate. The decision was based on the law that requires landlords with assured shorthold leases to obtain an official gas safety certificate for their property prior to the time tenants move in.

How do I obtain a Gas Safety Certificate?

Landlords are legally responsible to ensure that gas appliances, flues, and pipework in the homes they lease out are safe. This is covered under the Gas Safety (Installation and Use) Regulations 1998. To comply with the regulations landlords must conduct annual gas inspections of all gas appliances and flues they supply for use in the property. This is known as a CP12 gas safety certificate. It must be signed by a certified Gas Safe registered engineer after each inspection.

Landlords should also think about having a boiler inspection done simultaneously with the CP12 inspection. This will ensure that all gas appliances are operating properly and safely. Gas engineers can offer a combined CP12 inspection and boiler service for a reasonable price. They will examine the seals of boiler burners, inspect for leaks and cracks within the flue system and clean the heat exchanger and perform general maintenance.

The CP12 is often called "landlord's homeowner gas safety certificate safety certificate", although it actually is known as the Gas Safety Record Documentation. It contains the results of safety checks, as well as specifics of any issues or actions that must be addressed. Landlords must provide their tenants with a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It is essential that landlords or letting agents only permit Gas Safe registered engineers to visit the property to conduct safety inspections and maintenance. It's a good idea inform tenants of the importance of allowing access and explaining that the gas engineer will ensure they are safe from carbon monoxide poisoning. If the tenant does not permit access the agent or landlord must outline the legal obligations in writing. They should then go to the property and force entry if necessary.

Gas Safe ID cards should be requested by tenants prior to entering the property. This will ensure that the engineer is competent to work with the systems in your home and can therefore be trusted to perform the safety check. It is also important to keep in mind that the gas engineer is legally able to shut off any malfunctioning equipment and can cut off gas lines when necessary.